November 1, 2018 | By Peyton Sawyer
Owning a small business can often have its challenges. Managing the day-to-day operation in a small business may mean wearing several hats. While you may have employed a team to help you run your establishment, you might not have as many positions filled or created as needed. Maybe your warehouse employee is handling deliveries, or your cook is washing dishes, or the manager is also working the cash register. Small businesses tend to have a few positions in one, whereas a bigger corporation will stick to the specific job title and description.
Even if you have a more than an efficient team, the chaotic schedule that plagues you during a busy season, can have you running from one task to another. It is best to get organized. There are many organizational tools available that can assist you. Take a look!
Company Organization Tools
The tools your company uses can make or break your business. Here are just a few needs to consider:
- Incorporate a time management system into your business, such as time management software or email calendar.
- Operate on a schedule and create a routine.
- Create a to-do list. This list should list tasks that need to be done. Start with the most important and time consuming and finish up with the least important.
- Take advantage of the Outlook Rules option. It will allow you to create a rule that will automatically move specific messages to a separate folder. The rule can be set to recognize a sender, subject, or the content of the email. This will ensure that you do not miss an important email and will allow you to walk away from your computer instead of being tied to all incoming emails.
- Help employees to prioritize tasks by tagging emails that are high priority or action/input required.
- Block time on your company calendar for working sessions. This will help you and your employees to avoid any overlapping schedules.
Many of these organizational tools are free, but some required a purchase or subscription fee. Office 365 can provide access to Word, Outlook, Excel, and PowerPoint, but at a monthly rate. If your working capital is tied up in expenses and inventory purchases, making it difficult to make any updates in your work environment, then maybe you can secure the money needed through other means. A merchant cash advance is a fast cash option, for business owners like you. It can give you the power to access the tools you need today.
Getting Acclimated To A New Schedule
While company organization is key to getting through the busy season with ease, you also need to keep yourself organized. That means accessing necessary tools and sticking to a schedule. You can have as many organizational tools as you want, but if you don’t use them, they won’t work. Take a look at some easy ways to get yourself acclimated to a schedule.
- Get an early start. Arriving to work an hour or so before the work day begins, will give you the uninterrupted time needed to start the day without any outside stressors.
- Cut time by making a call instead of waiting for a return email.
- Use sticky notes as an added reminder.
- Tackle the biggest tasks in the morning. This will help you to resolve any pressing matters before the day gets away from you.
- If receive a task that will only take a minute or so to complete, don’t put it aside. Do it right away, so that you can be done with it.
- If you commute to work, utilize the time you have while in route.
- Keep personal time separate from work time to avoid getting burned out.
Can a Merchant Cash Advance Help?
Having more than one job or task at a time can work if business is slow, but when the busy season arrives, it can certainly create an issue. Small business employees are often like family, a close community, and possess an all for one, one for all attitude. This can be very helpful during a busy season, especially when you are overwhelmed, but it may not be enough. You may even need seasonal help, but before seeking a merchant cash advance, use this list of considerations to guide your holiday business strategy.